Planning an event at The Bedford means more than just securing a stunning space for your celebration—it’s about the smooth operation behind the scenes to ensure everything goes off without a hitch. The good news is, not only do you have day-of coordinators and family members looking out for you, but The Bedford staff are also here to help every step of the way, ensuring that your big day is nothing short of spectacular. Curious about what actually happens behind the scenes on event day? Here’s a peek into the 12+ hour day of our staff on a day wedding at The Bedford.
Early Morning: Setting the Stage
Before the guests arrive, The Bedford’s venue rep is on-site, ensuring that everything is in place for a seamless day. The first task? Unlocking the doors and getting the space ready. We make sure the lights are on, the temperature is comfortable (whether it’s heating up or cooling down), and the venue is looking its best. The venue rep takes a quick walk around the property to double-check the floorplan, ensuring that everything is in place for the event’s layout.
The final cosmetic touches are made, including checking the landscaping and sprucing up the bridal suite, ensuring it’s clean and comfortable for the bride and her party. It’s all about the details— and our team ensures that everything is set so you can focus on enjoying your day when you arrive at The Bedford.
Midday to sunset: keeping the day running smoothly
As the event planner and their team start to arrive, the real coordination begins. The Bedford’s venue rep works closely with the planner to make sure everything runs smoothly. While we don’t handle all the setup (that’s where the event planners or day-of coordinators come in), we’re still there to provide support, making sure all logistics align with the planned timeline.
Throughout the day, the venue rep stays on their toes, adjusting lights, addressing any last-minute questions, and helping with small issues as they arise. Need a quick lighting adjustment or help finding a power outlet for the photobooth? Bathrooms need some more toilet paper? Caterer can’t find the loading dock kitchen? Our team is on it, ensuring your event is as stress-free as possible. We’re also happily engaging with guests while we work, whether it’s pointing them toward the bathroom, providing guests with parking information, or ensuring everyone knows where the cocktail hour is.
End of the Night: Wrapping Up
As the event winds down, The Bedford team stays until the very end, ensuring vendors have packed up, the venue is fully secured, and that all guests have safely and happily made their way home. We do a final walkthrough of the venue to ensure all areas are cleared, lights are turned off, and doors are locked. Safety is our priority, so we stay until we’re confident that everything is in order and that all guests have safely made their way home.
Even after the music fades and the last toast has been made, our team is on hand to make sure your celebration ends on the perfect note.
When the gates close
At The Bedford, we believe that a truly great event is built on the small details—and that’s where our team shines. From opening the doors in the morning to ensuring everything is secure at night, our team is dedicated to creating a smooth, stress-free experience for you and your guests. While your team takes care of the big picture, we handle the behind-the-scenes logistics, so you can enjoy the day without worrying about a thing.
Ready to start planning your event at The Bedford? We are here to help every step of the way, making sure your celebration is as flawless as it is unforgettable. Call or email us today to schedule a tour!