Summer in the south is characterized by high humidity and scorching temperatures, often accompanied by sudden thunderstorms. When choosing a venue for events like weddings, corporate gatherings, fundraisers, or other occasions that blend indoor and outdoor spaces, it's essential to account for potential weather variations.
The Bedford stands out as an ideal choice for indoor-outdoor events, offering the best of both settings. In this article, we will present five crucial tips for organizing your outdoor summer event at The Bedford.
Tip #1: Prioritize Ventilation - Counter the summer heat by ensuring proper airflow. In case natural breezes are insufficient, consider installing additional fans. The covered pavilion at The Bedford not only provides shade but also features ceiling fans. Adjust the number of fans based on the heat levels and the duration of your event.
Tip #2: Prepare for Unexpected Changes - Be ready to adapt swiftly if a sudden storm arises. Develop a contingency "weather" timeline and layout to facilitate quick adjustments, such as relocating furniture indoors or modifying the schedule. Anticipating last-minute changes due to inclement weather can prevent last-minute stress.
Tip #3: Keep Guests Engaged - If the heat becomes overwhelming despite measures like fans and shade, encourage guests to move around in a way that avoids exhaustion. Utilize the outdoor space for brief, simple activities to maximize venue usage while ensuring guests' comfort.
Tip #4: Hydration and Refreshments - Beat the heat by offering hydration options and refreshments. Set up water stations and provide a variety of cold beverages such as iced teas, lemonades, or flavored water. Consider serving refreshing snacks- for example: a fresh fruit platter, a slushie bar, or gourmet popsicles to keep guests content in warm weather.
Tip #5: Maintain Flexibility - Remember, weather conditions are beyond our control, and forecasts can be unpredictable. Stay composed if adjustments are necessary due to unexpected weather conditions. Your guests will appreciate your adaptability and understanding, acknowledging that you have done your best despite external factors.
By incorporating these tips into your event planning at The Bedford, you can ensure a successful and enjoyable outdoor summer gathering, regardless of weather challenges.